May 2013 Changes to SPP 11 (Child Find) and SPP 12 (EC Transition)

Effective immediately there are 2 changes to the data you will collect for State Performance Plan (SPP) 11 (Child Find) and 12 (Early Childhood Transition).

In SPP 11 you will need to collect data on the number of children referred and completed between July1, 2012-June 30, 2013 as before. In this summer’s data entry you will need to know the “number of students with evaluation report written within 60 calendar days from receipt of signed, written parental consent or district maintained detailed records of reason for delay described in CFR §300.301 (d)”. You will need to know “number of students with eligibility determined by ARD committee within 30 calendar days from the date of the evaluation report”. Also collect the data for students not completed in those timelines. In other words we are collecting data on the 60 and 30 day timelines instead of last year’s 90 day timeline. This new 60/30 is more in line with what the law requires.

The other change is that students we count in SPP 12 (Transition) will no longer also be counted in SPP 11 (Child Find).

The TEASE application page has been reorganized to reduce confusion in placement of data.

These changes are in response to feedback from LEAs, ESCs, and OSEP.

The latest information is posted in our livebinder at www.bit.ly/spptexas I am working on collection data sheets for each of these 2 indicators to help your staff in collecting the data. They will look like the TEASE screens and have places for all the data TEASE requires. They will be available so you can take the data electronically or simply print them for hard copy. They will be available in Livebinder soon. Stay tuned!

TEASE opens for data entry on July 1, 2013.

For any questions regarding SPP 11 and 12 please contact

Brenda Bush at Region 13

brenda.bush@esc13.txed.net

512-919-5206

May 2013 Changes to SPP 11 (Child Find) and SPP 12 (EC Transition)

Effective immediately there are 2 changes to the data you will collect for State Performance Plan (SPP) 11 (Child Find) and 12 (Early Childhood Transition). 

In SPP 11 you will need to collect data on the number of children referred and completed between July1, 2012-June 30, 2013 as before.  In this  summer’s data entry you will need to know the “number of students with evaluation report written within 60 calendar days from receipt of signed, written parental consent or district maintained detailed records of reason for delay described in CFR §300.301 (d)”.  You will need to know “number of students with eligibility determined by ARD committee within 30 calendar days from the date of the evaluation report”.  Also collect the data for students not completed in those timelines.  In other words we are collecting data on the 60 and 30 day timelines instead of last year’s 90 day timeline.  This new 60/30 is more in line with what the law requires. 

The other change is that students we count in SPP 12 (Transition) will no longer also be counted in SPP 11 (Child Find).

The TEASE application page has been reorganized to reduce confusion in placement of data.

These changes are in response to feedback from LEAs, ESCs, and OSEP. 

The latest information is posted in our livebinder at www.bit.ly/spptexas  I am working on collection data sheets for each of these 2 indicators to help your staff in collecting the data.  They will look like the TEASE screens and have places for all the data TEASE requires.  They will be available so you can take the data electronically or simply print them for hard copy.  They will be available in Livebinder soon.  Stay tuned!

TEASE opens for data entry on July 1, 2013.

For any questions regarding SPP 11 and 12 please contact

Brenda Bush at Region 13

 brenda.bush@esc13.txed.net

512-919-5206

ECI Transition Grant

TEA has created a flowchart for ECI Transition.  Please note the flow chart addresses children who started receiving services from ECI during the time period identified in the first colored row.  It does not address the timeline in which a child was referred to the LEA from ECI. 

The flow chart demonstrates that children who were receiving ECI services 90 days or more prior to their third birthday must have their evaluation complete and IEP implemented by their third birthday, REGARDLESS of when they were referred to the LEA.  The only exception to that is when a delay in parent consent causes a delay.  This is in red on the very bottom of the flow chart.  This information is consistent with the information LEAs have been submitting in TEASE SPP 12 for the past 2 years.

Click  ECI Transition Flowchart to download the chart.

SPP 12 Early Childhood Transition opens in TEASE July 1, 2013.

August update on PPCD Location codes

TEA has created a Frequently Asked Questions document (FAQ) for the PPCD Service Location codes. These location codes need to be corrected and in place for Fall snapshot date.

After viewing the attached forms, please email Brenda Bush at  brenda.bush@esc13.txed.net with questions and scenarios for which you need clarification of which code to use. These will be discussed at the first PPCD coordinators meeting Sept 19 and the first Special Education Leadership Network meeting on Sept 20. Please send your questions and scenarios as soon as possible.

PPCD Service Location Code Decision Tree

Final PPCD Service Location Code Descriptions

New PPCD Location codes

PPCD Service location codes are changing.

These codes are currently in PIEMS data standards, section 4, code Table ID C184. Attached are the new codes with explanation. TEA will be conducting a TETN with ESC personnel to help clarify the new codes.  Brenda Bush will share this information with districts through this blog, at the first special education director meeting and at the first PPCD coordinators meeting of the 2012-13 school year.
Please send Brenda Bush any scenarios you can think of that may be difficult to code or do not seem to be described well in the new coding. Also include which code you think it might be. These scenarios and ideas will be discussed at the TETN with TEA without district names being used.  Brenda’s email address is brenda.bush@esc13.txed.net

What is the location code?
The PPCD-Service Location Code indicates whether or not the Preschool Program for Children with Disabilities student receives their special education series in a regular early childhood program, which is defined as a program that is designed for typically developing children ages 3-5 and is not specifically or primarily designed for children with disabilities and includes a majority of at least 50 percent of non-disabled children.

Reason for the change:

Based on our review of preschool locator code data, the State has determined that the PEIMS PPCD-Service Location Code will need to include additional data codes to facilitate the collection of accurate and valid data for three- to five-year-old students in the regular early childhood program.

The added data codes encompass additional early education environments categories for a PPCD child ages 3-5. Please refer to the attached Code Table for a listing of the added codes. A decision making tree has been developed to provide guidance on using the PPCD service location code.
Final PPCD-Service-Location-Code Decision Tree

PPCD Location code explanation

SPP 11 and 12: Child Find and Early Childhood Transition

TEA has provided more information and resources for the 2012 data submission for State Performance Plan (SPP) Indicators 11 and 12. Information about TEASE access was provided in a previous post to this blog. Other training materials have been posted to the Region XIII website for SPP.

SPP 11: Frequently Asked Questions

SPP 11: Instructions

SPP 11: Training PPT

SPP 12: Frequently Asked Questions

SPP 12:Instructions

SPP 12: Training PPT

 

For questions about Indicators 7, 11 and 12 please contact Brenda Bush at Region XIII: 512-919-5206/ brenda.bush@esc13.txed.net

Below is an email from the Division of Federal and State Education Policy at TEA. 

All LEAs are required to certify their data.  LEAs that have no students who meet the data collection criteria must still certify that they have no data to report for SPP 11 and 12.

SPP 11 and 12 online applications will open on July 1, 2012 for data
entry for the 2011-12 school year. There can only be one Certifier per
district for each SPP application.  If the person established as the
Certifier has left that position or the district, then that role will
need to be revoked by the Superintendent before a new Certifier can
apply for access. All LEAs are encouraged to review their TEASE roles
for all SPP applications.

All applications will close on August 31, 2012. LEAs are encouraged to
review their data submission prior to certification, in particular those
LEAs that are reporting noncompliance. After the closing date of August
31, 2012, the TEA cannot return data for any of the SPP applications and
there is NO appeals process.

Data certified and submitted by LEAs through the TEASE application for
Indicator SPP 11/12 is considered final and the LEA’s performance on the
compliance indicators will be used by the Agency in the annual
Determinations analysis. LEA’s performance on the compliance indicators
will be reflected in the LEA public reporting on SPP Indicators in the
spring. Any issues related to the submission of inaccurate data or the
non submission of data will be addressed by the Division of Program
Monitoring and Intervention.

*LEAs = districts and charter schools