What’s “Special” About Graduation? IGCs and IEPs

As we countdown to commencement, consider the following when making decisions about graduation for students with disabilities.

Assessment Decision Basics:

  • At any point in the student’s high school career, the ARD committee can determine that passing the state assessments (EOCs) will not be required for the student to graduate.
  • At any point in the student’s high school career, the ARD committee can revise previous decisions about state assessments, based on changes in student performance or postsecondary goals.
  • These decisions can impact which high school programs the student will be eligible to earn.
  • Refer to TAC §89.1070 for all ARD committee decisions about graduation.
  • Check out these resources for more information:

How to Think About IGC for Students with IEPs:

  • Important to know:
    • IGC (Individual Graduation Committee) rules apply to students who are not receiving special education services at the time of graduation
    • TAC §89.1070 rules apply to students who are receiving special education services at the time of graduation
  • For any student with a disability who has met credit requirements for an endorsement and has passed at least 3 EOCs, the ARD committee can determine that they have met the requirements listed in 89.1070 (c)(1), (c)(2), (d), and (e). The student will graduate through Foundation High School Program with an endorsement.
  • For any student with a disability who has met credit requirements for RHSP/DAP and has passed at least 3 EOCs, the ARD committee can determine that they have met the requirements listed in 89.1070 (g)(2). The student will graduate through RHSP or DAP.
  • Note that 89.1070 indicates that the determination can only be made when the student:
    • Has met credit requirements (in other words, they are ready to graduate and not planning to continue enrollment to earn more credits)
    • Has passed at least 3 EOCs through the standard state assessment, with or without accommodations (STAAR, STAAR-A, or STAAR Online)
    • However, 89.1070 does not mention:
      • Opportunities to retest
      • Assembling an IGC separate from the ARD committee
      • Project/portfolio
  • Refer to TAC §89.1070 for requirements for students with disabilities to graduate without passing all required EOCs, especially subsections (d), (f), and (g)(2).

Surprise! SB 463 made its way through the 85th Texas Legislature and is heading to the governor’s desk. This bill extends the option to graduate through IGC until September 2019 (it was set to expire in September 2017). If signed into law, this bill is not expected to impact your 2017 cohort and should not immediately affect ARD decisions for students who are planning to continue enrollment next year. Stay tuned for updates/rule revisions, and continue using the current version of TAC §89.1070 to make ARD decisions about graduation.

Contact Elizabeth.Danner@esc13.txed.net for more information about graduation for students with disabilities.


Nonpublic Day and Residential TEASE Applications Close June 1, 2017

Please note that the Nonpublic Day and Residential (NP Day and Res) TEASE Applications will close on June 1, 2017 for the 2016-2017 school year.

Nonpublic Day (NPDay) Students:  Remember that SPE-106 spreadsheets of past years have been replaced by the online TEASE application.  Funds are based on the number of full-time equivalent (FTE) students reported through the NPDay TEASE submission.  FTEs are multiplied by an instructional weight of 1.7 as required by statute (TEC §42.151).  Funds are distributed in the district’s regular Foundation School Program payments.
When reporting student attendance information through the Public Education Information Management System (PEIMS) contract students cannot be counted for average daily attendance (ADA) or contact hours and should be coded as enrolled but not in membership (ADA eligibility code Ø) with an instructional setting code of 60.    A report will be generated after the June 1 application closing and sent to State Funding for fund disbursement.

The NP Day and Res application will open again in Fall 2017 for the 2017-2018 school year.  Remember that all contract dates with the approved nonpublic facilities must coincide with the LEA’s current fiscal year and school year.  Students from the previous year in the system will roll over into the next school year, and the LEA will update the current year information.

Contact Lori Merrell at lori.merrell@esc13.txed.net if you plan to submit an application for the 16-17 SY or if you have additional questions.

Nonpublic Day and Residential Funding TEASE Application Closing Date

The Nonpublic Day and Residential Funding TEASE Application will close on June 1. Please be sure to submit any student who has an instructional arrangement code of 50 or 60 accordingly.

For Nonpublic Day applications, SPE-106 spreadsheet will no longer be collected from each district in the summer, since the data in the TEASE application will generate a report to State Funding.

The 2017-2018 Nonpublic Funding application will open on August 1, 2017.

Remember that contracts with approved facilities need to correlate with the district’s fiscal year.

Please contact Lori Merrell lori.merrell@esc13.txed.net with questions.

Update: IDEA-B MOE LEA Response due April 10, 2017

Subject: School Year 2015–2016 (Fiscal Year 2016) Preliminary IDEA-B LEA MOE Compliance Reviews
TEA has calculated preliminary IDEA-B local educational agency (LEA) maintenance of effort (MOE) compliance reviews for school year 2015–2016.

See the TTAA letter for instructions and deadlines.

ESC 13 IDEA MOE contact: linda.mcdaniel@esc13.txed.net

IDEA-B MOE 2015-2016 Preliminary Compliance Report Posted–5 Business Day Response Window Open

TEA has posted each LEA’s 2015-2016 Preliminary Compliance Review Report in the GFFC application in TEASE.

LEAs have five business days to compare TEA’s calculation to their own and, if applicable, submit the Exceptions Workbook with allowable exceptions and adjustments. The 2015-2016 Exceptions Workbook is accessible in the GFFC application under the tab ‘Download Response Templates.’

TEA also encourages LEAs to take this opportunity to submit Exceptions/Adjustments for last year’s review (FY15) if the following applies:

If your LEA failed any of the tests, yet failed to submit supporting documentation to assert exceptions/adjustment to justify the decline in effort, TEA will allow you to retroactively submit the FY15 documentation to TEA for consideration.

LEAs use the 2014-2015 IDEA-B LEA MOE Exceptions Workbook, located in the Archives section of TEA’s IDEA-B LEA MOE webpage (http://tea.texas.gov/Finance_and_Grants/Grants/Federal_Fiscal_Compliance_and_Reporting/IDEA_Fiscal_Compliance/IDEA-B_LEA_Maintenance_of_Effort/) to document and submit the request for consideration. The workbook and supporting documentation would then need to be uploaded into GFFC. If you choose to submit documentation for exceptions/adjustment that would affect FY15 compliance, wait until TEA releases the FY16 Preliminary Compliance Review in GFFC (expected during the first week of April).

During the five business days that you would submit documentation for FY16 exceptions/adjustment using the 2015-2016 Exceptions Workbook, you would also submit the separate 2014-2015 Exceptions Workbook, if applicable, into GFFC.

ESC 13 MOE contact: linda.mcdaniel@esc13.txed.net

High Cost Funds Application Update from TEA

TEA has notified us that due to technical issues, the opening of the High Cost Fund application has been delayed.  The application will open as soon as possible following the technical repair.  TEA will consider an extension of the deadline once the extent of the delay is known.  Information on these statuses will be provided as they are known.

In anticipation of the need for a quick turnaround for submission of the application, prepare now:

Contact Ann Jinkins for support.

2nd Reminder: Charter SC5050 Report Due April 7, 2017

The 2017–2018 Request for Federal Funding & Indirect Cost Rate for Charter Schools (SC5050) is available in eGrants.

TEA will use this submission of the SC5050 to determine eligibility and planning amounts for applicable Every Student Succeeds Act (ESSA) and Individuals with Disabilities Education Act, Part B (IDEA-B) federal programs for the 2017–2018 school year. Applicants also complete the SC5050 to request their federal indirect cost rate.

SC5050 Deadline: April 7, 2017

To ensure eligibility and planning amounts are determined for the applicant, the SC5050 must be certified and submitted no later than April 7, 2017.

Accessing the 2017-2018 SC5050

  1. Login to Texas Education Agency Secure Environment (TEASE) or TEA Login (TEAL)
  2. From the Application List, select eGrants.
  3. Open the dropdown list titled “Available Grant Programs in eGrants.”
  4. From the dropdown list, select the entry titled “2017–2018 Data Collections for Federal Funding.”
  5. Select “Initiate.”
  6. Select “2017–2018 Request Form for Federal Funding & Indirect Cost Rate for Charter Schools.”

For Further Information

For additional details on the SC5050, refer to the To the Administrator Addressed (TTAA) letter posted to the TEA Correspondence page on February 6, 2017.

ESC 13 SPED Funding & Charter contact: linda.mcdaniel@esc13.txed.net

SPP Data Collection for 2016-17

All districts and charter schools must collect and submit data for State Performance Plan indicators 7, 11, 12, 13, and 14. Resources, documents, and links can be found on the SPP Livebinder from Region 13: www.bit.ly/spptexas

** All data for all districts and charter schools must be submitted and certified through TEASE no later than August 16, 2017 **

Keep in mind:

  • For SPP 11 and 12, every district must have a complete and certified status regardless of whether the district has data to enter. In other words, you must certify through TEASE even if you have no students who meet the sampling criteria.
  • For SPP 7, 13, and 14, only “applicable districts” must submit and certify data. If your district does not serve students who meet the sampling criteria for any of these indicators, contact your ESC to see if data submission will be required.
  • Use Internet Explorer in Compatibility Mode to enter and save data in TEASE, and see the Troubleshooting Guide from TEA for help.

NEW for 2016-17:

  • All of the data systems at TEA are in process or have made the move away from collecting 9 digit Social Security Numbers (SSN) in identification of student level data, and instead are reliant on the 10 digit Unique ID (UID) in Texas Student Data Systems (TSDS).  Use this ID to enter student information in TEASE for all indicators (see Sampling Procedures for each indicator).

For more information contact:

Lori Merrell (SPP 7, 11, and 12)


Elizabeth Danner (SPP 13 and 14)


RF Tracker Data Collection Timelines (Reminder)

TEA has posted a To the Administrator Addressed End_of_year_RF_2017 communication  to notify local education agencies (LEAs) of timelines related to the required collection of data for students with disabilities, who reside in residential care and treatment facilities (RFs) within the geographic boundaries or jurisdiction of a district. Districts must complete the 2016-2017 data collection no later than June 12, 2017. 

For districts with residential care and treatment facilities within their jurisdiction, in which students with disabilities have resided during the 2016-2017 school year, the due date for the completion of the RF Tracker data collection is June 12, 2017. However, the end-of-year date for districts reporting that students with disabilities reside in an RF is on or before May 12, 2017.

Additional information is on the TEA website.

For assistance contact Ann Jinkins .


SPP and Student ID Numbers

From TEA:

All of the data systems at TEA are in process or have made the move away from collecting 9 digit Social Security Numbers (SSN) in identification of student level data, and instead are reliant on the 10 digit Unique ID (UID) as required in district reporting through the Texas Student Data Systems (TSDS).

News and information about this requirement can be found at http://www.texasstudentdatasystem.org/TSDS/Education_Data_Warehouse/Unique_ID/. The requirement now specifies that all LEAs must use have UIDs for their students and staff to submit data for all collections.

SPP 7 was required to meet these data collection standards and has upgraded the student identifier requiring the 10 digit UID.  SPP 7 users who enter only a 9 digit SSN will see an error message that will ask for the 10 digit UID in order to make a student match within the system.  All students who exist in the system (previously entered with an entry record) have been converted to display the 10 digit UID for each.  If users do not know the student 10 digit UIDs, they will need to obtain those numbers from the district’s PEIMS personnel or from other campus or district records prior to input of any new child entry record.

For SPP questions or concerns please contact Elizabeth Danner (elizabeth.danner@esc13.txed.net) or Lori Merrell (lori.merrell@esc13.txed.net)

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