End of Year Activities for RF Tracker

A TAA on “Required RF Tracker Data Collection for Districts with Residential Care …” will be sent out this month to remind districts of the obligation to complete the end of the year data submission for RF Tracker.

Districts must complete the 2017-18 data collection no later than Monday, June 11, 2018 by 11:59 PM.

The end of year date for reporting students who reside in residential facilities is May 11, 2018.  All students served by the district on or before May 11th are to be reported; students entering RFs and served by the district after May 11th are not entered into the RF Tracker.

All students must have an equal # of events/entries in RF Tracker.  1.  Start of Year or Enrollment and 2. Withdrawal or End of Year event

For the school year 2019-2020….RF Tracker elements will be incorporated in the TSDS PEIMS!

See the RF TEA Slides 3.1.2018 for additional details.  Contact Ann Jinkins for questions and/or support.   ann.jinkins@esc13.txed.net.

High Cost Funds Update

Due to technical issues concerning upgrades to the High Cost Fund (HCF) online application, the opening date has been changed to March 19, 2018. The closing date will be extended to May 9, 2018.

The application is located in the Texas Education Agency Login (TEAL) web application. The special education director or designee should submit the application for a single member district (SMD). The Shared Service Arrangement (SSA) fiscal agent or designee should submit the application for member districts. The SMD or SSA should have only one account associated with the HCF application.

To register for a TEAL account:

  1. Go to https://tealprod.tea.state.tx.us/
  2. Click “Request New User Account”
  3. Enter the requested information in the required fields
  4. Click “Submit”

To request access to the HCF application:

  1. Login to the TEAL account
  2. Select “My Application Accounts” from the Self Service menu on the left
  3. Select “Request New Account” and select “Nonpublic/High Cost Funds”
  4. Enter the requested information in the required fields
  5. Click “Submit”

Updated instructions for completing the HCF application will be posted on the High Cost Fund webpage by March 19th.

Please note that a student’s Nonpublic Day or Nonpublic Residential application must be submitted, processed, and placed in “Complete” or “Finalized” status in order to submit a HCF application for that student.

For questions or assistance contact Ann Jinkins at ann.jinkins@esc13.txed.net or Shirley Sanford at shirley.sanford@esc13.txed.net




SPP 7 Opens Today March 9, 2018

The technical issue impacting SPP 7 has been resolved.  SPP 7 is open today Friday March 9 and will close on August 16, 2018.  Please notify appropriate staff in your LEA.

For questions or assistance, please contact Maryteresa Tracy maryteresa.trace@esc13.txed.net or Lori Merrell at lori.merrell@esc13.txed.net


2016-2017 Preliminary IDEA-B MOE Compliance Review Notice

Texas Education Agency Correspondence re: MOE Compliance Review

Early April: Preliminary MOE Compliance Review Posted in GFFC

5 Business Days after Posting: Submit any Exceptions, Adjustments, or Local Methodology in the Exceptions/Adjustment Workbook via GFFC

May: Final MOE Compliance Review Posted in GFFC

After May:  TEA Enforcement Letters to non-compliant LEAs requiring refund to TEA in the amount of fiscal decline in effort.

ESC 13 Contact: linda.mcdaniel@esc13.txed.net

Notice of technical difficulties concerning SPP and HCF

TEA has notified the ESCs that there are two technical issues directly affecting the SPP and the High Cost Fund Applications in TEASE.

For SPP Only – SPP 7 is temporarily closed due to a technical issue which prevents district and campus lists from populating in the appropriate drop-down boxes. TEA anticipates that the issue will be resolved quickly.   As soon as the technical issue has been resolved, we will let you know that the SPP application has re-opened.

For SPP and HCF – These systems will be undergoing maintenance beginning March 12, 2018 and ending April 2, 2018. Students entered into PEIMs prior to March 12, 2018, will be accessible in both applications.  Students entered into PEIMS between March 12, 2018 and April 2, 2018 will be accessible in the applications after April 3, 2018.  

For questions regarding SPP contact Lori Merrell at lori.merrell@esc13.txed.net and for questions regarding High Cost Funds contact Ann Jinkins at ann.jinkins@esc13.txed.net

TEA Communication: Parent Requests for Special Education Evaluation

TEA has provided a TAA Correspondence addressing the responsibilities and timelines for parent requests for special education evaluations under IDEA, TEC, and TAC.   Since the release of the OSEP monitoring report in January, TEA has been in the process of developing a corrective action plan.  The letter provides an overview of OSEP’s findings, clarifies the child find obligations of  LEAs, and provides information related to TEA’s next steps and the ongoing feedback opportunities.

TAA February 26, 2018 Responsibilites and Timelines Regarding Parent Requests for Special Education Evaluations….

Key points addressed are as follows:

  1. Parent request for special education requirements and timelines
  2. LEA responsibility for child find
  3. Dyslexia Handbook revisions to clarify IDEA requirements
  4. RtI in the evaluation process and parent notice
  5. Retention of records beyond the minimum period

Stakeholders may provide ongoing feedback via email to TexasSPED@tea.texas.gov.

Questions may be directed to TEA’s Department of Special Populations, Division of Special Education (512) 463-9414 or Email: sped@tea.texas.gov .  Additional information is available on the TEA website at http://www.tea.texas.gov/TexasSPED/


Online Survey and E-mail Address to Give Input to TEA’s Draft Corrective Action Plan for USDE, OSEP

You have an opportunity to give input to the draft Corrective Action Plan that TEA is creating to respond to the findings in the final USDE report.  More information can be found at https://tea.texas.gov/TexasSPED/

Please read the draft plan and provide feedback to TEA.

If you have questions, please contact Shirley Sanford at shirley.sanford@esc13.txed.net

Charters: Request for Federal Funding and Indirect Cost Rate for 2018-19

TEA Communication re: SC 5050 Request for Federal Funding and Indirect Cost Rate for Charter Schools for the 2018-2019 School Year.

The SC5050 is available in eGrants. Deadline to submit form is April 6, 2018.

Questions? linda.mcdaniel@esc13.txed.net

What’s “Special” About Graduation? LOTE and PE Substitutions

When it comes to LOTE (Languages Other Than English) and PE (Physical Education) courses required for graduation, TAC §74.12 includes several options to “substitute” another course to meet the credit requirements. These “substitutions” are entirely different from the kind that were allowable for some students receiving special education services prior to 2013-14, where a locally-developed course would substitute for a required course.

Key points to consider:

  • Substituted courses as allowable in §74.12 do not impact the student’s options for high school program (i.e., these students are still eligible to earn an endorsement or enhancement)
  • Students may receive accommodations or modifications in LOTE and PE courses, as recommended by the ARD committee
  • Students may receive accommodations or modifications in substituted courses, as recommended by the ARD committee
  • Modified content in either a LOTE/PE course or in a substitution for a LOTE/PE course can potentially impact graduation options for the student (see TAC §89.1070 for impact of modifications)
  • For LOTE substitutions, schools are not allowed to “mix and match” across the two options. ARD/504 committees should determine if the student meets the requirements in subsection (b)(5)(B), or if they meet the requirements in subsection (b)(5)(D), and use only those options listed below that subsection to select a substitute course

The document “Course Substitutions Redefined” reviews the difference between course substitutions as allowable under §74.12 compared to previously available substitutions. More related resources are available at the Leaving a Clear Trail Livebinder.

See the TEA website for Languages Other Than English, especially the FAQ document from November 2017, and the TEA website for Physical Education.

Contact Elizabeth.Danner@esc13.txed.net for more information about graduation for students with disabilities.

SPP and SPEARS moving from TEASE to TEAL

TEASE is the online application for State Performance Plan (SPP) data submission. This application is migrating to the TEAL application.

Important to know for the 2017-18 data submission:

  • SPP will move from TEASE to TEAL on March 15, 2018
  • Users must either link their existing TEASE account to their TEAL account or create a new TEAL account and link it to their existing TEASE account
  • After March 15, users who have not linked their TEASE accounts will be locked out of SPP

See message below from TEA:

The Texas Education Agency (TEA) is in the process of migrating to a new secure environment, TEA Login (TEAL), which replaces our older system, TEASE. TEAL provides greater, more flexible, secure access to TEA applications. Eventually, all TEA applications will use TEAL. For an overview of TEAL and TEASE, go to http://www.tea.state.tx.us/webappaccess/overview.htm.

This message has everything you need to begin using TEAL (TEA Login) to access SPEARS. Your primary takeaways/action items from the details below are:

  1. Become familiar with TEAL and Register for a TEAL account if you don’t already have one
  2. Link your TEASE account(s) to your TEAL account
  3. Use TEAL going forward to access your TEA applications

Once you have linked a TEASE account to TEAL, you will no longer be able to login to TEASE directly; you must go through TEAL.

If you already have a TEAL account and have linked the TEASE account you use to access SPEARS, you can safely ignore this message. You must have a valid TEAL account and link your TEASE account to continue using SPEARS after February 15, 2018.

 Register for a TEAL account:

  1. Go to https://tealprod.tea.state.tx.us/
  2. Click “Request New User Account” near the top of the page
  3. Enter the requested information in the required fields
  4. Click “Submit”

Link your TEASE account(s):

  1. Log in to TEAL using the account created above: https://tealprod.tea.state.tx.us/
  2. Select “Link TEASE Accounts” from the Self-Service Menu
  3. Click the “Link a TEASE account” button
  4. You will be prompted to enter your TEASE User ID, password, and an optional account description
  5. Click “Submit” and wait for a message that the request was successfully submitted
  6. Now click on “Access Applications” under the Self-Service Menu (or select the “Applications” tab if it is open)
  7. Click the “Refresh Links” button near the top right of the page
  8. You should now see your linked TEASE account on the right under the “TEASE User Accounts” heading—Please use this link to access TEASE going forward
  9. You may repeat steps 3 through 8 for as many TEASE accounts as you would like to link to TEAL

Note: Once you have linked a TEASE account to TEAL, you will no longer be able to login to TEASE directly; you must go through TEAL.

Accessing your TEA Applications:

  1. Log in to TEAL using your TEAL account: https://tealprod.tea.state.tx.us/
  2. Hint: You may want to add this URL to your favorites list.
  3. Until February 15, 2018, your old TEASE account which you linked to TEAL will be listed on the right-hand side of the TEAL menu page. Click on that link and it will take you to the normal TEASE page where you will select the application you want to access.
  4. After February 15, 2018, when you log in to TEAL, the SPEARS application will move to the left side of the TEAL menu page under Applications. If you had other applications that you accessed using the same TEASE account (for example, EDIT+) you will still use the TEASE link on the right-hand side of the page to access those applications.

If you have any questions, please submit a request at https://txeduagency.zendesk.com

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