Nonpublic Day and Residential Funding TEASE Application Closing Date

The Nonpublic Day and Residential Funding TEASE Application will close on June 1. Please be sure to submit any student who has an instructional arrangement code of 50 or 60 accordingly.

For Nonpublic Day applications, SPE-106 spreadsheet will no longer be collected from each district in the summer, since the data in the TEASE application will generate a report to State Funding.

The 2017-2018 Nonpublic Funding application will open on August 1, 2017.

Remember that contracts with approved facilities need to correlate with the district’s fiscal year.

Please contact Lori Merrell lori.merrell@esc13.txed.net with questions.

Update: IDEA-B MOE LEA Response due April 10, 2017

Subject: School Year 2015–2016 (Fiscal Year 2016) Preliminary IDEA-B LEA MOE Compliance Reviews
TEA has calculated preliminary IDEA-B local educational agency (LEA) maintenance of effort (MOE) compliance reviews for school year 2015–2016.

See the TTAA letter for instructions and deadlines.

ESC 13 IDEA MOE contact: linda.mcdaniel@esc13.txed.net

IDEA-B MOE 2015-2016 Preliminary Compliance Report Posted–5 Business Day Response Window Open

TEA has posted each LEA’s 2015-2016 Preliminary Compliance Review Report in the GFFC application in TEASE.

LEAs have five business days to compare TEA’s calculation to their own and, if applicable, submit the Exceptions Workbook with allowable exceptions and adjustments. The 2015-2016 Exceptions Workbook is accessible in the GFFC application under the tab ‘Download Response Templates.’

TEA also encourages LEAs to take this opportunity to submit Exceptions/Adjustments for last year’s review (FY15) if the following applies:

If your LEA failed any of the tests, yet failed to submit supporting documentation to assert exceptions/adjustment to justify the decline in effort, TEA will allow you to retroactively submit the FY15 documentation to TEA for consideration.

LEAs use the 2014-2015 IDEA-B LEA MOE Exceptions Workbook, located in the Archives section of TEA’s IDEA-B LEA MOE webpage (http://tea.texas.gov/Finance_and_Grants/Grants/Federal_Fiscal_Compliance_and_Reporting/IDEA_Fiscal_Compliance/IDEA-B_LEA_Maintenance_of_Effort/) to document and submit the request for consideration. The workbook and supporting documentation would then need to be uploaded into GFFC. If you choose to submit documentation for exceptions/adjustment that would affect FY15 compliance, wait until TEA releases the FY16 Preliminary Compliance Review in GFFC (expected during the first week of April).

During the five business days that you would submit documentation for FY16 exceptions/adjustment using the 2015-2016 Exceptions Workbook, you would also submit the separate 2014-2015 Exceptions Workbook, if applicable, into GFFC.

ESC 13 MOE contact: linda.mcdaniel@esc13.txed.net

High Cost Funds Application Update from TEA

TEA has notified us that due to technical issues, the opening of the High Cost Fund application has been delayed.  The application will open as soon as possible following the technical repair.  TEA will consider an extension of the deadline once the extent of the delay is known.  Information on these statuses will be provided as they are known.

In anticipation of the need for a quick turnaround for submission of the application, prepare now:

Contact Ann Jinkins for support.

2nd Reminder: Charter SC5050 Report Due April 7, 2017

The 2017–2018 Request for Federal Funding & Indirect Cost Rate for Charter Schools (SC5050) is available in eGrants.

TEA will use this submission of the SC5050 to determine eligibility and planning amounts for applicable Every Student Succeeds Act (ESSA) and Individuals with Disabilities Education Act, Part B (IDEA-B) federal programs for the 2017–2018 school year. Applicants also complete the SC5050 to request their federal indirect cost rate.

SC5050 Deadline: April 7, 2017

To ensure eligibility and planning amounts are determined for the applicant, the SC5050 must be certified and submitted no later than April 7, 2017.

Accessing the 2017-2018 SC5050

  1. Login to Texas Education Agency Secure Environment (TEASE) or TEA Login (TEAL)
  2. From the Application List, select eGrants.
  3. Open the dropdown list titled “Available Grant Programs in eGrants.”
  4. From the dropdown list, select the entry titled “2017–2018 Data Collections for Federal Funding.”
  5. Select “Initiate.”
  6. Select “2017–2018 Request Form for Federal Funding & Indirect Cost Rate for Charter Schools.”

For Further Information

For additional details on the SC5050, refer to the To the Administrator Addressed (TTAA) letter posted to the TEA Correspondence page on February 6, 2017.

ESC 13 SPED Funding & Charter contact: linda.mcdaniel@esc13.txed.net

SPP Data Collection for 2016-17

All districts and charter schools must collect and submit data for State Performance Plan indicators 7, 11, 12, 13, and 14. Resources, documents, and links can be found on the SPP Livebinder from Region 13: www.bit.ly/spptexas

** All data for all districts and charter schools must be submitted and certified through TEASE no later than August 16, 2017 **

Keep in mind:

  • For SPP 11 and 12, every district must have a complete and certified status regardless of whether the district has data to enter. In other words, you must certify through TEASE even if you have no students who meet the sampling criteria.
  • For SPP 7, 13, and 14, only “applicable districts” must submit and certify data. If your district does not serve students who meet the sampling criteria for any of these indicators, contact your ESC to see if data submission will be required.
  • Use Internet Explorer in Compatibility Mode to enter and save data in TEASE, and see the Troubleshooting Guide from TEA for help.

NEW for 2016-17:

  • All of the data systems at TEA are in process or have made the move away from collecting 9 digit Social Security Numbers (SSN) in identification of student level data, and instead are reliant on the 10 digit Unique ID (UID) in Texas Student Data Systems (TSDS).  Use this ID to enter student information in TEASE for all indicators (see Sampling Procedures for each indicator).

For more information contact:

Lori Merrell (SPP 7, 11, and 12)

lori.merrell@esc13.txed.net

Elizabeth Danner (SPP 13 and 14)

elizabeth.danner@esc13.txed.net

RF Tracker Data Collection Timelines (Reminder)

TEA has posted a To the Administrator Addressed End_of_year_RF_2017 communication  to notify local education agencies (LEAs) of timelines related to the required collection of data for students with disabilities, who reside in residential care and treatment facilities (RFs) within the geographic boundaries or jurisdiction of a district. Districts must complete the 2016-2017 data collection no later than June 12, 2017. 

For districts with residential care and treatment facilities within their jurisdiction, in which students with disabilities have resided during the 2016-2017 school year, the due date for the completion of the RF Tracker data collection is June 12, 2017. However, the end-of-year date for districts reporting that students with disabilities reside in an RF is on or before May 12, 2017.

Additional information is on the TEA website.

For assistance contact Ann Jinkins .

 

SPP and Student ID Numbers

From TEA:

All of the data systems at TEA are in process or have made the move away from collecting 9 digit Social Security Numbers (SSN) in identification of student level data, and instead are reliant on the 10 digit Unique ID (UID) as required in district reporting through the Texas Student Data Systems (TSDS).

News and information about this requirement can be found at http://www.texasstudentdatasystem.org/TSDS/Education_Data_Warehouse/Unique_ID/. The requirement now specifies that all LEAs must use have UIDs for their students and staff to submit data for all collections.

SPP 7 was required to meet these data collection standards and has upgraded the student identifier requiring the 10 digit UID.  SPP 7 users who enter only a 9 digit SSN will see an error message that will ask for the 10 digit UID in order to make a student match within the system.  All students who exist in the system (previously entered with an entry record) have been converted to display the 10 digit UID for each.  If users do not know the student 10 digit UIDs, they will need to obtain those numbers from the district’s PEIMS personnel or from other campus or district records prior to input of any new child entry record.

For SPP questions or concerns please contact Elizabeth Danner (elizabeth.danner@esc13.txed.net) or Lori Merrell (lori.merrell@esc13.txed.net)

LEA Preparation for 2015-2016 Preliminary IDEA-B MOE Compliance Reviews

TEA issued a TTAA letter dated March 13, 2017.

The letter alerts LEAs to the anticipated release date of 2015-2016 IDEA-B preliminary maintenance of effort compliance reviews and provides a timeline for LEA response to preliminary reviews.

Preliminary reviews will be released in early April in GFFC Reports and Data Collections.

LEAs have five business days from date reports posted in GFFC to submit reasons for decline in fiscal effort: federal exceptions (5), adjustments (voluntary reduction), or local methodology with supporting documents for validation and approval in the final calculation.

Recommended action NOW:

  1.  LEAs to review and compile documentation to be submitted in the FY16 Exceptions/Adjustments Workbook.
  2. Download the new Calculation Tool to perform LEA’s own calculations to compare to TEA’s preliminary reviews.

TEA also encourages LEAs to take this opportunity to submit Exceptions/Adjustments for last year’s review (FY15) if the following applies:

If your LEA failed any of the tests, yet failed to submit supporting documentation to assert exceptions/adjustment to justify the decline in effort, TEA will allow you to retroactively submit the FY15 documentation to TEA for consideration.

You would need to use the 2014-2015 IDEA-B LEA MOE Exceptions Workbook, located in the Archives section of TEA’s IDEA-B LEA MOE webpage (http://tea.texas.gov/Finance_and_Grants/Grants/Federal_Fiscal_Compliance_and_Reporting/IDEA_Fiscal_Compliance/IDEA-B_LEA_Maintenance_of_Effort/) to document and submit the request for consideration. The workbook and supporting documentation would then need to be uploaded into GFFC. If you choose to submit documentation for exceptions/adjustment that would affect FY15 compliance, wait until TEA releases the FY16 Preliminary Compliance Review in GFFC (expected during the first week of April).

During the five business days that you would submit documentation for FY16 exceptions/adjustment using the 2015-2016 Exceptions Workbook, you would also submit the separate 2014-2015 Exceptions Workbook, if applicable, into GFFC.

However, since the 2014-2015 Exceptions Workbook is available on the TEA website right now in the Archives section, you could begin completing the workbook and gathering your documentation so you will have it ready to submit in April.

These exceptions if approved by TEA lower your required MOE threshold for compliance moving forward.

ESC Work Session on MOE Compliance and Exceptions/Adjustments SP1736977 (To be published in eCampus soon)
March 29, 9am to noon

Bring laptops and Data Reports Needed to Complete the Calculation Tool.

ESC 13 contact: linda.mcdaniel@esc13.txed.net

SPP 7 Application Open

The TEA has corrected the technical issue with the SPP 7 TEASE application. The application is now open. For additional information on SPP 7, visit TEA’s SPP 7 General Information page.

If you have questions or experience trouble submitting data, please contact Lori Merrell at lori.merrell@esc13.txed.net.

 

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