Cameras in the Classroom

TEA has posted the preliminary procedures for requesting an agency review of a district’s decision related to installing cameras in certain special education settings, including procedures for requesting an expedited review of that decision.  The Information and procedures may be found at under the section titled, Cameras in the Classroom.

These preliminary procedures are part of a related rule item, which are being posted to the Texas Register for comment.

If you have questions, please contact Shirley Sanford at or 512.919.5375.

TETN on SHARS – December 12

There was a TETN on SHARS on Tuesday, December 12 from 9:00 am to 11:00 am.  An email was sent to LEAs regarding this TETN.  Included are two powerpoints used during the TETN meeting.  One from HHSC and one from TEA.


If you are a member of the Region 13 Distance Learning Network and would like to view the TETN, please contact the the Distance Learning team at  

If you have questions, please contact Shirley Sanford at or 512.919.5375.

Procedural Safeguards and Special Education Side by Side

The updated versions of the Notice of Procedural Safeguards and the Special Education Rules and Regulations (also known as the Side by Side) are posted to the Legal Framework website.

Procedural Safeguards English

Procedural Safeguards Spanish

The last page of the Procedural Safeguards includes contact information.  Each LEA is to personalize the documents to include contact information specific to the LEA.  The 1st column is for the designated contact for the LEA.  The 2nd column is for the education service center contact.  The 3rd column is for other public resources/contacts of the LEAs choosing.

The designated contact for Region 13 is as follows:

  • ESC Region 13
  • Ann Jinkins
  • (512) 919-5207

Options for other contacts include but are not limited to:

  • Partners Resource Network: The Region 13 contact is Veronica Alvarez (512) 969-1848
  • Texas Parent to Parent:  (512) 458-8600 or (866) 896-6001

Contact Ann Jinkins as needed for assistance:



TEA and TWC Memorandum of Understanding

Information has been posted to the TEA website for Secondary Transition Guidance:

Effective September 1, 2017, a Memorandum of Understanding (MOU) was signed between the Texas Workforce Commission  (TWC) and the Texas Education Agency (TEA).  The MOU is to promote collaboration in the delivery of transition services, including pre-employment transition services, for students with disabilities transitioning from secondary education to employment and independent living mandated by the Individuals with Disabilities Act (IDEA), as amended, and the Workforce Innovation and Opportunity Act (WIOA).  The implementing regulations for both WIOA and IDEA require the formalization of interagency agreements concerning the transition services for students with disabilities who have an Individualized Education Program (IEP).  The MOU will help improve the dissemination of information about TWC’s Vocational Rehabilitation (VR) services and specify the process TEA and TWC will use to develop and update the mechanism used to target students.

The Pre-ETS include:

  • Job exploration counseling
  • Work-based learning experiences, which may include in-school or after-school opportunities, experience outside the traditional school setting, including internships, that are provided in an integrated environment
  • Counseling on opportunities in comprehensive transition or enrollment in post-secondary educational programs
  • Workplace readiness training to develop social skills and independent living
  • Instruction in self-advocacy/peer mentoring

Discussion about activities related to this MOU is ongoing at the state level. Resources for addressing WIOA at the local level are available on the National Technical Assistance Center for Transition (NTACT) website, including this helpful guide to prompt discussion between local education agencies (LEA) and vocational rehabilitation agency.

For more information, please contact the Secondary Transition statewide network member for your region. The contact for Region 13 is

2017-2018 SPED SC5100-CEIS Data Report Due December 1, 2017

The 2017–2018 Special Education SC5100—Coordinated Early Intervening Services (CEIS) Data Collection form is due to the Texas Education Agency (TEA) by 5:00 p.m. on Friday, December 1, 2017. This data collection must be submitted annually by LEAs to report the number of children who received coordinated early intervening services (CEIS) and who subsequently received special education and/or related services.

As described in the Program Guidelines associated with the 2017–2018 Special Education Consolidated Grant application, this reporting requirement applies to any LEA that reserved CEIS funds during the 2014–2015, 2015–2016 and/or 2016–2017 school years, as reported in their respective 2014–2015, 2015–2016, and/or 2016–2017 Special Education Consolidated Grant applications.

All LEAs (single-member districts and fiscal agents of shared services arrangement) who reserved CEIS funds during the applicable years must certify and submit this data by the deadline date of December 1, 2017.

LEAs may access the CEIS Data Collection form through the Texas Education Agency Secure Environment (TEASE). Once you have logged in to the system, follow these steps:

  1. From the Application List, select “eGrants.”
  2. Enter the LEA’s county district number (CDN) to access the “2017–2018 Special Education Consolidated Grant Application.”
  3. At the top of the page, under “eGrants Special Collections,” select “2017–2018 Special Ed SC5100–Coordinated Early Intervening Services Data Collection.”
  4. Complete the form with all pertinent information, then select “Certify and Submit.”

For fiscal agents of shared services arrangements (SSAs), the SC5100 data must be reported at the member district level.  A drop-down box is available on the form for the fiscal agent to select the specific member districts in the SSA.


2016-2017 SHARS Report Past Due. Now Due No Later than December 1, 2017

As described in the September 15, 2017 letter posted to the TEA Correspondence page, all LEAs and fiscal agents that received or administered funds awarded through the Individuals with Disabilities Education Act, Part B (IDEA-B) grant program for the 2016–2017 school year are required to submit a SHARS Survey. The deadline for submitting the required 2016–2017 SHARS Survey was October 31, 2017.

If you are an LEA or fiscal agent that received or administered funds through the IDEA-B grant program during the 2016-2017 school year and have not already submitted the SHARS Survey, please do so as soon as possible.

All LEAs that received IDEA-B federal grant funding in the 2016–2017 school year were required to submit the SHARS Reimbursement Report Survey by October 31, 2017. Your LEA (districts and charters) is required to respond, regardless of whether or not you received SHARS reimbursements. TEA needs the LEA-reported SHARS information for conducting fiscal year 2017 IDEA-B LEA Maintenance of Effort (MOE) compliance reviews. The reviews will be made available in spring 2018.

TEA developed a SHARS Reimbursement Report Survey to collect the needed information. The survey is also available from the SHARS and IDEA-B LEA MOE Guidance page of the TEA website. It takes only a few minutes to complete the survey. LEAs that missed the original deadline are asked to submit the survey no later than December 1, 2017.


TEA Special Education Survey is live!

The special education department at the Texas Education Agency has posted a voluntary survey they would like for everyone to have an opportunity to complete.  Please feel free to pass the information on to others who might be interested.

Add your voice to the conversation! Share your opinions on the TEA Special Education Values and Priorities Survey. 

For questions, please contact Shirley Sanford at


Guidance from TEA on SB 1153

TEA has posted guidance related to SB 1153.   The guidance reads:

Notice and Frequently Asked Questions Relating to Response to Interventions for Children Not Eligible for Special Education

Senate Bill (SB) 1153, 85th Texas Legislature, Regular Session, 2017, changed Texas Education Code (TEC), Section 26.0081. The changes require the Texas Education Agency (TEA) to update the Student Handbook Statement, which is found here in English and in Spanish.

The changes also require local educational agencies (LEAs) to provide parents with notice whenever their child begins to receive intervention strategies. The notice must contain specific requirements. TEA has created a template that LEAs can use that meets the statutory requirements. The notice is available here in English and here in Spanish.

Finally, TEA has developed a Frequently Asked Question (FAQ) document to assist LEAs and parents in understanding the requirements of SB 1153. That FAQ can be found here in English and here in Spanish.

You can find the guidance on TEA’s webpage at

Please share this information with appropriate staff at your LEA.

 For questions please contact Shirley Sanford at or 512.919.5375.


Nonpublic Day School and Residential Application Opening Date Postponed

The opening date for the Nonpublic Day School and Residential application has been postponed until October 5, 2017 due to server issues.

If you have any questions, please contact Lori Merrell at or 512-919-5424.

Nonpublic Day School and Residential Application

The 2017-2018 Nonpublic Day School and Residential Application will open on October 1, 2017 and close on June 1, 2018.  An updated PowerPoint will be posted on the TEA website by the end of the week.

If you have questions or need assistance with accessing the application in TEASE, please contact Lori Merrell at 512-919-5424 or




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