SPP and Student ID Numbers

From TEA:

All of the data systems at TEA are in process or have made the move away from collecting 9 digit Social Security Numbers (SSN) in identification of student level data, and instead are reliant on the 10 digit Unique ID (UID) as required in district reporting through the Texas Student Data Systems (TSDS).

News and information about this requirement can be found at http://www.texasstudentdatasystem.org/TSDS/Education_Data_Warehouse/Unique_ID/. The requirement now specifies that all LEAs must use have UIDs for their students and staff to submit data for all collections.

SPP 7 was required to meet these data collection standards and has upgraded the student identifier requiring the 10 digit UID.  SPP 7 users who enter only a 9 digit SSN will see an error message that will ask for the 10 digit UID in order to make a student match within the system.  All students who exist in the system (previously entered with an entry record) have been converted to display the 10 digit UID for each.  If users do not know the student 10 digit UIDs, they will need to obtain those numbers from the district’s PEIMS personnel or from other campus or district records prior to input of any new child entry record.

For SPP questions or concerns please contact Elizabeth Danner (elizabeth.danner@esc13.txed.net) or Lori Merrell (lori.merrell@esc13.txed.net)

LEA Preparation for 2015-2016 Preliminary IDEA-B MOE Compliance Reviews

TEA issued a TTAA letter dated March 13, 2017.

The letter alerts LEAs to the anticipated release date of 2015-2016 IDEA-B preliminary maintenance of effort compliance reviews and provides a timeline for LEA response to preliminary reviews.

Preliminary reviews will be released in early April in GFFC Reports and Data Collections.

LEAs have five business days from date reports posted in GFFC to submit reasons for decline in fiscal effort: federal exceptions (5), adjustments (voluntary reduction), or local methodology with supporting documents for validation and approval in the final calculation.

Recommended action NOW:

  1.  LEAs to review and compile documentation to be submitted in the FY16 Exceptions/Adjustments Workbook.
  2. Download the new Calculation Tool to perform LEA’s own calculations to compare to TEA’s preliminary reviews.

TEA also encourages LEAs to take this opportunity to submit Exceptions/Adjustments for last year’s review (FY15) if the following applies:

If your LEA failed any of the tests, yet failed to submit supporting documentation to assert exceptions/adjustment to justify the decline in effort, TEA will allow you to retroactively submit the FY15 documentation to TEA for consideration.

You would need to use the 2014-2015 IDEA-B LEA MOE Exceptions Workbook, located in the Archives section of TEA’s IDEA-B LEA MOE webpage (http://tea.texas.gov/Finance_and_Grants/Grants/Federal_Fiscal_Compliance_and_Reporting/IDEA_Fiscal_Compliance/IDEA-B_LEA_Maintenance_of_Effort/) to document and submit the request for consideration. The workbook and supporting documentation would then need to be uploaded into GFFC. If you choose to submit documentation for exceptions/adjustment that would affect FY15 compliance, wait until TEA releases the FY16 Preliminary Compliance Review in GFFC (expected during the first week of April).

During the five business days that you would submit documentation for FY16 exceptions/adjustment using the 2015-2016 Exceptions Workbook, you would also submit the separate 2014-2015 Exceptions Workbook, if applicable, into GFFC.

However, since the 2014-2015 Exceptions Workbook is available on the TEA website right now in the Archives section, you could begin completing the workbook and gathering your documentation so you will have it ready to submit in April.

These exceptions if approved by TEA lower your required MOE threshold for compliance moving forward.

ESC Work Session on MOE Compliance and Exceptions/Adjustments SP1736977 (To be published in eCampus soon)
March 29, 9am to noon

Bring laptops and Data Reports Needed to Complete the Calculation Tool.

ESC 13 contact: linda.mcdaniel@esc13.txed.net

SPP 7 Application Open

The TEA has corrected the technical issue with the SPP 7 TEASE application. The application is now open. For additional information on SPP 7, visit TEA’s SPP 7 General Information page.

If you have questions or experience trouble submitting data, please contact Lori Merrell at lori.merrell@esc13.txed.net.

 

Correction: Updated MOE IDEA Calculation Tools March 2017

TEA posted new IDEA MOE Calculation Tools on March 8, 2017.

The tools are basically the same except for a formula added to give some LEAs credit for allowable exceptions in intervening years. This change impacts about 91 LEAs statewide who failed Per-Capita tests  last year; submitted the Exception Workbook; and received approval for exceptions/adjustment submitted, but the amount credited was not sufficient to pass the test.  These credits will not be carried  forward year until the LEA passes the test.

A TTAA letter is expected soon to explain this year’s IDEA MOE Compliance Review process; explain the changes to the tool; and provide timelines.

Anticipated timelines:

April 1st: Preliminary MOE IDEA Compliance Report posted in GFFC.

5 Business Days to submit Exceptions Workbook via GFFC explaining decline in fiscal effort.

End of May: Final MOE IDEA Compliance Report posted in GFFC.

In preparing for the IDEA MOE Compliance review process, LEAs are encouraged to use the revised tool to check compliance status. Since turnaround time is short (5 business days), non-compliant LEAs should begin reviewing the Exceptions Workbook and collecting documentation now.

ISD Calculation Tool Revision March 2017

Charter Calculation Tool Revision March 2017

ESC 13 contact: linda.mcdaniel@esc13.txed.net

Updated MOE IDEA Calculation Tools March 2017

TEA posted new IDEA MOE Calculation Tools on March 8, 2017.

The tools are basically the same except for a formula added to give some LEAs credit for allowable exceptions in intervening years. This change impacts about 91 LEAs statewide who failed Per-Capita tests  last year; submitted the Exception Workbook; and received approval for exceptions/adjustment submitted, but the amount credited was not sufficient to pass the test.  These credits will be carried  forward each year until the LEA passes the per-capita test.

A TTAA letter is expected soon to explain this year’s IDEA MOE Compliance Review process; explain the changes to the tool; and provide timelines.

Anticipated timelines:

April 1st: Preliminary MOE IDEA Compliance Report posted in GFFC.

5 Business Days to submit Exceptions Workbook via GFFC explaining decline in fiscal effort.

End of May: Final MOE IDEA Compliance Report posted in GFFC.

In preparing for the IDEA MOE Compliance review process, LEAs are encouraged to use the revised tool to check compliance status. Since turnaround time is short (5 business days), Non-compliant LEAs should begin reviewing the Exceptions Workbook and collecting documentation now.

ISD Calculation Tool Revision March 2017

Charter Calculation Tool Revision March 2017

ESC 13 contact: linda.mcdaniel@esc13.txed.net

SPP 7 Application Delay

Due to technical issues with the SPP 7 application, the opening of the application has been delayed. The TEA is trying to fix the problem, however the application may not open until the end of March. The SPP 13 & 14 applications are still projected to open April 1st.

We will continue to provide updates as we receive them.

For questions concerning SPP 7, 11 and 12, please contact Lori Merrell at lori.merrell@esc13.txed.net.

For questions concerning SPP 13 and 14, please contact Elizabeth Danner at elizabeth.danner@esc13.txed.net.

 

Updated Commissioner’s Rule: Dispute Resolution

A rule action addressing Dispute Resolution has been filed with the Texas Register.  The adopted revisions add a rule regarding a court’s award of attorneys’ fees under the Individuals with Disabilities Education Act (IDEA), 20 U.S.C. §1400, et seq.; clarify the circumstances under which a party may request and the procedural rules that apply to an expedited due process hearing requested under IDEA; amend a rule regarding the assignment of mediators to mediations requested under IDEA; and make minor technical corrections and clarifications.

Adopted Revisions to 19 TAC Ch 89 Dispute Resolution

  • Expedited Due Process: An expedited due process hearing may be requested by a parent to appeal a disciplinary placement decision or a manifestation determination or by a school district to appeal a current placement decision that is substantially likely to result in injury to the child or others.  The timelines that apply to expedited due process hearings are mandatory and requests for expedited due process hearings may not be amended or challenged as insufficient.
  • Attorneys’ Fees: A court may award attorneys’ fees to the prevailing party in a due process hearing under certain circumstances.
  • Mediation: TEA will select mediators on a random, rotational, or other impartial basis.  TEA will provide the parties with written notice of the specific mediator selected. Parties are allowed to mutually agree on the mediator, to advise TEA of the desired mediator, but they may not contact the desired mediator until TEA has provided them written notice of the mediator assignment.

For information contact Ann Jinkins ann.jinkins@esc13.txed.net

 

SPP Indicator 13 Checklist: Items 7 and 8

At last! We’ve reached the end of the SPP Indicator 13 checklist, and thus ends our blog series. Now might be a good time to check in with your district/charter school to determine who will:

  1. Complete the 2016-17 audits for SPP Indicator 13
  2. Enter data in TEASE (application opens April 1, 2017)
  3. Certify the data in TEASE by the August 16 deadline

Be sure to check out the previous posts:

Today’s focus will be on Checklist Items #7 and #8: Student and Agency Invitation

For more information contact Elizabeth.Danner@esc13.txed.net, or check out the SPP LiveBinder

SPP Indicator 13 Checklist: Item 6

Welcome to the next installment of the 8 items on the SPP Indicator 13 checklist.

So far we’ve covered:

Today’s focus will be on Checklist Item #6: Annual Goals

For more information contact Elizabeth.Danner@esc13.txed.net, or check out the SPP LiveBinder

SPP Indicator 13 Checklist: Item 5

Welcome to the next installment of the 8 items on the SPP Indicator 13 checklist.

So far we’ve covered:

Today’s focus will be on Checklist Item #5: Course of Study

For more information contact Elizabeth.Danner@esc13.txed.net, or check out the SPP LiveBinder

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